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Print or download a student's Chronology

Updated

This article is for Designated Safeguarding Leads (DSLs).

The Chronology is a timeline of all records created for the student, presented in reverse chronological order. A student’s profile page shows the Chronology tab by default, and you can export it by downloading it as PDF or printing it out.

Prepare the student’s Chronology

  1. Sign in to Record Manager and find the student.
  2. Select View on the student's row. Record Manager will navigate to the student’s profile, which shows the Chronology tab by default.

    Tip
    If the student has a recently created or open record, you can locate them on the Dashboard.

  3. At the top right, select Options > Print/Download Chronology. Record Manager will generate a preview of the Chronology.

    Note
    It can take up to a few minutes to generate the preview, depending on the size of the Chronology.

    01_options-download chronology.png
    Image 1: Showing the Print/Download Chronology option

  4. Select your export preferences:
  • Include transfer receipt: Creates a transfer receipt form. If you share a copy of the Chronology with a third party (for example, another school), you can ask them to sign this form to prove they’ve received the document.
  • Remove staff names: Removes the identity of the staff who added the records provided in the Chronology.
  • Include all record documents: Downloads all record attachments and student files alongside the PDF.

Download Chronology as PDF

  1. On the preview page, select Download Chronology.

    03_download-button.png
    Image 2: Download Chronology button

  2. On the Download Student Chronology pop-up, you can give the Chronology an optional password. This ensures only authorised persons can view its contents.

    02_addpassword.png
    Image 3: Password-protecting a Chronology

  3. Select Download PDF and save the file in your drive or a secure folder.

Print a Chronology

Caution

Given the sensitive nature of students’ Chronologies, exercise caution when printing, storing, or sharing printed copies with third parties.

  1. On the preview page, select Print Chronology.

    04_print-button.png
    Image 4: Print Chronology button

  2. Set your printing options (for example: page range, paper size, orientation).
  3. Select Print or OK.

Important

You can save the Chronology as a PDF using your device’s printing dialog. However, this option doesn’t let you add a password to protect the document from unauthorised access. For more information on protecting your PDF files, see Securing PDFs with passwords.